A new Financial Regulation for the EU finances: What’s new, why and how does it work
Brussels, 29-10-2012 — /europawire.eu/ — The Commission continuously assesses the way it manages EU funds, taking into account lessons learnt from the past, feedback from end users and other stakeholders, as well as new challenges posed by the need to modernise financial rules. There is also a formal requirement to review the Financial Regulation and its Implementing Rules at least once every three years. This update is already the second following the adoption of the Financial Regulation in 2002.
Furthermore, the challenge to overcome the economic crisis leads to considerations on how EU funds can be used in a simpler, more accountable, effective and efficient way.
Finally, the modifications introduced come well in time for both the recipients of Union funds and the funding authorities before the launch of the expenditure programmes under the next Multiannual Financial Framework 2014-2020, which is currently under discussion.
What are the goals of this review?
The EU is modernising its financial procedures in order to better serve the achievement of the objectives of Europe 2020. Broadly speaking, the changes focus on three areas:
1. Simplification: cutting red tape, speeding up procedures and shifting the focus from paperwork to performance;
2. Accountability: ensuring enhanced sound financial management and the protection of the EU’s financial interests;
3. Innovation: introducing financial mechanisms which will enable the mobilisation of third-party funds as leverage on EU funds.
How to simplify procedures by cutting red tape and shifting the focus from paperwork to performance?
Shorter payment deadlines
Beneficiaries will be entitled to receiving money due to them within the deadlines of 30, 60 or 90 days depending on how demanding it is to test delivered results against contractual obligations. While at present the Commission voluntarily applies similar deadlines, the new provisions will mean that missing a deadline will create an entitlement to late-payment interest for the beneficiary.
Time-to-grant target and indicative deadline
Calls for proposals will indicate the date when communicating the evaluation results to applicants. Normally this date must fall within six months of the closure of the call. It will also indicate the date for concluding the grant agreements (or notifying the grant decisions) to successful applicants. Normally this date must fall within three months following the communication of the evaluation results.
The Commission official in charge (referred to in the Financial Regulation as the “authorising officer by delegation”, typically the Director-General) has to provide justification in case the maximum indicative deadlines were not respected and, if necessary, propose remedies in his/her annual activity report to the College of Commissioners. These provisions will speed up the evaluation and contract conclusion phases of projects.
Multi-annual work programs
Work programs are plans published in advance of how and on what EU funds will be spent in the near future. From now on, they can be multi-annual as opposed to just annual. This will give potential applicants for EU funds more transparency and predictability in terms of EU spending in the short to medium term. At the same time, this provision should not make EU expenditure programs rigid and unable to react to emergencies and new developments.
Abolishing the obligation to generate interests on ‘pre-financing’ and to return the interest
There will no longer be an obligation to generate interest on pre-financing paid to grant beneficiaries to provide them with cash for the action. Even if interest is generated, it is not due to the EU, neither is it counted as revenue of the project.
With this, an administrative burden will vanish that was frequently criticised by grant beneficiaries and stakeholders during the public consultation held in 2009 preceding the Commission’s proposal of 2010, in particular by the research and NGO communities.
Shifting the emphasis of the grant system from reimbursing cost claims to payments for the delivery of results: lump sums, flat rates, unit costs
In most cases, EU grants are reimbursements of a share of the actual costs incurred by the beneficiary, which implies time consuming paperwork both for the beneficiary, who must itemise all expenditure, and the Commission, which then has to check the project not only against the delivery of the results, but also against the eligibility of all the costs claimed.
The simplification concerns mainly the alternatives to actual costs, i.e. lump sums (payments against delivery), flat rates (percentages to cover certain categories of costs) and unit costs (rates per unit, such as per person per day):
- the maximum threshold per lump sum payment (currently EUR 25,000) will be abolished; instead, the Commission will set the amounts depending on the nature of the programme;
- it will be possible to agree with beneficiaries that lump sums, flat rates and unit costs are calculated on the basis of the beneficiaries’ own historical data or usual accounting practices. This is in particular the approach to the so-called average personnel costs in research funding;
- for entities such as owners of small and medium enterprises (SME) or self-employed people, who do not receive a regular salary, unit costs can be established (e.g. a rate per day) as a basis for payment.
- The increased use of these simpler forms will shift the focus from justifying the costs to demonstrating the agreed results of the activity on which contributions from EU budget are used.
Lighter administrative requirements for a larger group of low-value grants
Beneficiaries applying for grants of up to EUR 25,000 are already exempt from submitting certain documents. This threshold will be raised to EUR 60,000.
No guarantees on pre-financing can be asked for such grants; legal status of the beneficiary as well as the financial and operational capacity will have to be demonstrated by a declaration of honour without the necessity to provide supporting documents, and no certification will be required that the beneficiary is not in an exclusion situation. Also, for such grants, the non-profit principle does not apply.
These amounts apply per beneficiary, which may be relevant for actions with multiple beneficiaries working by way of a consortium.
Further simplification and flexibility in the grant rules
At the moment the so-called cascading grants (or sub-granting, i.e. grants awarded by a grant beneficiary) are capped by a maximum threshold for the total grant amount that can be sub-granted, thus limiting the scope for taking on board partners with specific expertise who had not been identified at the beginning. This cap will be abolished.
The current rule that VAT can be made eligible if it is not recoverable under VAT legislation is, in principle, kept. In addition, public bodies will be allowed to include VAT as eligible in actions in which they do not engage as public authorities.
The definition of profit in a grant is clarified, taking into account discussions with stakeholders. Profit is defined as the surplus of receipts of an action over its eligible costs. The Commission will only recover the share of the profit that corresponds to the EU’s share in funding the action.
The rules on in-kind contributions, which can be used to demonstrate co-financing, are rendered more usable, in particular for grants below EUR 60,000.
As regards operating grants, they will no longer have to be gradually decreased. Also, building up a reserve by a beneficiary of an operating grant will not be counted for the calculation of profit.
Procurement
The procurement rules are generally based on the EU Procurement Directives. Therefore, the scope for changes is rather limited:
- Guarantees will not be required across the board; instead, it will depend on a risk assessment;
- The procedures below the thresholds of the EU Procurement Directives are simplified;
- Joint procurement will not only be possible with Member States, but also with EFTA and candidate countries where foreseen in an international agreement.
IT tools
Communication with beneficiaries and other authorities should increasingly take place by electronic means. A number of concrete provisions have been added, for example in the context of grants and procurement.
Good administration and redress
Good administration, as expressly provided now in the new Financial Regulation, implies that proposals or tenders where documents are missing or are unclear should not be rejected right away. The applicant is given the opportunity to supply the missing pieces or provide clarifications. However, this may not lead to a modification of the proposal or tender.
An act of the funding authority which adversely affects a citizen will have to contain information on the possibilities to seek redress for challenging such an act.
How to make the control system of EU funds more effective and efficient?
Member States to take more responsibility for their management of EU funds
Article 317 of the Treaty on the Functioning of the EU obliges Member States to cooperate with the Commission in implementing the EU budget. Up to 80% of the EU budget expenditure is managed by Member States under so-called shared management in areas such as agriculture, growth and employment aid to EU regions (structural funds). In agriculture, national paying agencies give formal assurance for the EU money they spend through annual management declarations. This has helped to reduce the scope for errors.
Under the new rules, national fund managers for structural and other EU funds under shared management will also have to issue annual management declarations that will be subject to independent audit.
Further measures to strengthen accountability, sound financial management and protection of EU financial interests
Provisions on indirect management where Member States’ national agencies, third countries, international organisations or other authorised bodies implement EU funds will be harmonised and streamlined.
When designing control measures, the Commission will take into account the costs of control, but also the potential to simplify the rules and hence to decrease error rates.
Where it is expected that errors discovered through checks of certain actions performed by a beneficiary can be found in other similar actions by the same beneficiary, the findings on such errors can be applied to these similar actions as well. This can lead to further recoveries and provides a stronger incentive to comply with EU funding rules.
Provisions on conflict of interests and whistle-blowing are adjusted.
EU claims will receive the same treatment as equivalent claims of Member States in bankruptcy proceedings.
In order to further deter the misuse of EU funds, decisions on penalties for such misuse can henceforth be published.
What are the innovative financial mechanisms allowing for the leverage of EU funds?
Leveraging EU funds by financial instruments
Financial instruments, i.e. support measures in the form of loans, equity participations including risk capital or guarantees, exist and contribute significantly to the EU’s policy objectives.
The new Financial Regulation provides a solid harmonised framework for them. Their increased use will also give EU funds a multiplying effect with a view to making them more effective. The new rules will also facilitate partnerships with the European Investment Bank group.
Prizes
Prizes, until now treated as grants sui generis, will receive greater attention. They will be awarded by the Commission following the evaluation of entries in a contest. Whereas traditional prizes reward contributions to EU policies which have already been made, inducement prizes could be used to a greater extent to induce and stimulate activity in a given area, with the aim to obtain creative and innovative solutions to specific problems. Such prizes have the potential to leverage funding in areas where more private investments are urgently needed as for example in research and development. Besides, the strict output orientation of a prize scheme guarantees value for money and greatly simplifies administrative procedures (no input controls necessary, such as checks on cost statements).
Public-private partnerships (PPPs)
The experience in implementing Joint Technology Initiatives, PPPs in the research area in the form of Joint Undertakings, has identified weaknesses due to a certain lack of flexibility of the EU’s budgetary and financial rules. This has led to a proposal to create new possibilities for the implementation of PPPs. On the one hand, special PPP bodies governed by financial rules based on the model financial regulation can be set up. On the other hand, PPPs can be implemented by private-law bodies under indirect management.
EU Trust Funds
Trust funds in external action are funds pooled from a number of donors, in particular the EU, its Member States, third countries, international organisations or private donors such as citizens to provide support to agreed objectives. These can have a thematic, e.g. relating to the fight against a certain disease, or geographic orientation. They can also focus on providing relief in cases of urgency, such as a natural disaster.
The new Financial Regulation will allow the EU to establish such trust funds. They will be managed by the Commission and implemented at accountability standards as high as those applicable to the EU budget. They will be governed by a constitutive act reflecting the agreement of the donors on the objectives and management of the EU Trust Fund.
The new possibility of EU Trust Funds will increase European coordination of financial support in external action and will also enhance the visibility of EU and Member States’ external aid.
Which way did the Commission proposal have to go until the final adoption?
The legislative procedure was initiated by the Commission proposal COM(2010)815final of 22 December 2010 after a public consultation which preceded the Commission proposal and started on 19 October 2009, resulted in 235 contributions of all type of stakeholders implementing or receiving Union funds and was closed on 18 December 2009. The publication in the Official Journal of the EU took place on 26 October and the new Financial Regulation entered into force today. In parallel, the Commission will adopt by the end of this year the Rules of Application, a delegated act under Article 290 of the Treaty on the Functioning of the EU, which provides the details and contributes further to the objectives of the review. The bulk of the rules in this package will apply as from 1 January 2013.
Has the simplification process ended with the adoption of the new Financial Regulation?
No, in order to underline the importance of the simplification process in the framework of the whole MFF 2014-2020 and the Commission position on it, the Commission launched a special initiative for monitoring the legislative process concerning sector specific rules (e.g. for research or trans-European networks) in the Council and the European Parliament: This process is going to be implemented through the regular publication of a Scoreboard, tracking simplification measures proposed by the Commission.
For more information about simplification, see the First Simplification Scoreboard:
http://ec.europa.eu/budget/library/biblio/documents/fin_fwk1420/COM_2012_531_en.pdf
Could you show some concrete examples of how should the EU financial rules be changed in the next programming period?
Please, see the link to learn more about concrete examples:
http://ec.europa.eu/budget/explained/budg_system/fin_fwk1420/simplification/simplification_en.cfm
Link to IP/12/1133
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- Digi Communications N.V. announces The solution reached by the Bucharest Court of Appeal regarding the investigation conducted by the Romanian National Anticorruption Directorate with respect to RCS & RDS S.A., Integrasoft S.R.L. and certain of their directors
- Digi Communications N.V. Announces the results of the auction organised by the Portuguese Authority for Telecommunications
- Haizol expands its capabilities to include component assembly and product development
- EIC, the World’s Largest Multinational Innovation Program, to Invest €13.4M in Wi-Charge, a Game Changing Wireless Power Company
- European Weightlifting Federation on its way for Electoral Congress
- “Without women, We are unable to solve the world’s greatest challenges” — She Loves Tech 12 Hot Finalists ready to get their chance at the Local Pitch in South Europe!
- Significant improvement in increasing Time In Range and reducing hypoglycemia among people equipped with Diabeloop DBLG1
- Digi Communications N.V. Announces the Convocation of the Company’s Extraordinary General Meeting of Shareholders on 4 November 2021 in order to appoint KPMG N.V. as the Company’s new statutory auditor for the financial year 2021
- Unit of Measure enters partnership with Stibo Systems
- Haizol, metal manufacturing giant, launch a brand new website which is both user friendly and interactive
- Groundbreaking Immersive Experience from Samsung and Artist Michael Murphy Reveals a New Perspective for Visual Entertainment Through the Stunningly Slim Neo QLED TV
- Collaboration between Airbus and Neural Concept
- Archpriest Nikolay Balashov on Patriarch Bartholomew’s speeches in Kiev
- ABB's Peter Voser joins Xynteo's Europe Delivers partnership as it new Chairman
- Digi Communications NV announces that a new stock option programme was approved
- Leverage the benefits of digital manufacturing with Haizol
- Digi Communications NV announces the release of the H1 2021 Financial Results
- Digi Communications NV announces Investors Call on the Financial Results for H1 2021
- Rockegitarist-Sensasjon Rocky Kramer Har Fått Hovedrollen I Mutt Productions Filmen Rockin’ In Time
- Dispatch.d Offers Unique US Market Entry Services for European Impact Brands
- CSA Research’s New Localization Intelligence Analyzer, powered by LocHub, Helps Organizations Improve their Website’s Effectiveness for Global Customers
- Customer Data Platform Industry Accelerated During Pandemic: CDP Institute Report
- Digi Communications N.V. announces that two of its subsidiaries entered into two facility agreements
- Introducing Cap Expand Partners, Helping Business Leaders Break International Barriers
- Hong Kong’s Innovation and Technology Venture Fund Becomes Strategic Financial Investor of Ignatica
- Cure for prostate cancer on the horizon
- Fanpictor signs multi-year partnership with Royal Belgian Football Association
- Fanpictor unterzeichnet mehrjährige Partnerschaft mit dem Königlich Belgischen Fussballverband
- Fanpictor signe un partenariat pluriannuel avec la Royal Belgian Football Association
- Fanpictor firma una colaboración de varios años con la Real Federación Belga de Fútbol
- Fanpictor firma una partnership pluriennale con la Royal Belgian Football Association
- Fanpictor tekent meerjarige partnership met Koninklijke Belgische Voetbalbond
- Launch of the New Akenza Platform
- De zelflerende algoritme DBLG1®: eenvoudig te gebruiken voor een optimale en gepersonaliseerde behandeling van diabetes type 1
- Launch of the Anna Lindh Foundation Virtual Marathon for Dialogue!
- Digi Communications N.V. announces the exercise of stock options by the Executive Director of the Company pursuant to the decision of the Company’s general meeting of shareholders dated 30 April 2020 and in accordance with the stock option plan approved at the level of the Company in 2017
- New research unlocks long tail growth opportunity for the tech industry
- Digi Communications NV announces the availability of the instructions on the 2020 share dividend payment
- Digi Communications NV announces that conditional stock options were granted to several Directors of the Company based on the approval of the general meeting of shareholders from 18 May 2021
- Digi Communications N.V. Announces the Company’s General Shareholders Meeting resolutions adopted on 18 May 2021 approving, amongst others, the 2020 Annual Accounts
- Digi Communications N.V. (“Digi”) announces the Q1 2021 Financial results
- Digi Communications NV announces Investors Call for the Q1 2021 Financial Results
- Digi Communications N.V. announces an Amendment to the 2021 Financial Calendar
- Fastpayhotels Hits an Industry Milestone by Connecting 500 Hotels Per Day Through DerbySoft Technology
- 4 ways to build a more flexible supply chain
- Join the world's leading virtual CBD event for FREE
- DEEPENING STRATEGIC RELATIONSHIP BETWEEN UBC AND PIONEERING DECENTRALISED PLATFORM, MANYONE
- Mono Solutions recognizes Norwegian small business agency with best website 2021 award
- Mono Solutions and Xrysos Odigos unlock new opportunities for small businesses
- Behind the scenes of a 10,000-people online conference: creating a live-event atmosphere and leveraging cybersecurity software
- Largest Supply Chain for Face masks, FFP2, FFP3 and cloth masks
- TRANSMAR AND TRANSMETRICS SIGN DEAL FOR STATE-OF-THE-ART LOGISTICS COLLABORATION
- Amendment of Digi Communications N.V. Financial Calendar for 2021
- 4iG and Digi Communications NV’s Romanian subsidiary have entered into a term sheet with regards to a potential acquisition by 4iG of DIGI Group’s Hungarian operations
- “Building Healthy Relationships and Enhancing Gender Equality”: Young women from Cyprus, Egypt, Lebanon and Jordan come together
- Bring Ventures investit dans Crossborderit (CBIT), DDP et une solution de commerce électronique
- Bring Ventures investiert in Crossborderit (CBIT), eine DDP (geliefert verzollt) und E-Commerce Lösung
- Bring Ventures invests in Crossborderit (CBIT), DDP and ecommerce solution
- Lionspeed GP with Patrick Kolb and Lorenzo Rocco joins forces with CarCollection Motorsport in 2021
- Eurekos, ein klassenbester LMS-Anbieter, hat seine Position im renommierten Fosway 9-Grid™ für Lernsysteme verbessert
- Eurekos, en førsteklasses LMS-udbyder, har forstærket sin position på den prestigefyldte Fosway 9-Grid™ for læringssystemer
- Eurekos, ein erstklassiger LMS-Anbieter, hat seine Position auf dem renommierten Fosway 9-Grid™ für Lernsysteme weiter ausgebaut
- Digi Communications N.V. announces Share transaction made by an executive director of the Company with class B shares
- Digi Communications N.V.: Announces an Amendment to the Financial Calendar for 2021
- Ideanomics Invests $13M in Italian EV Motorcycle Company, Energica
- DigiSky and Asman Technology Announce Global Reseller Agreement
- Neowintech - O Marketplace Da Sua Próxima Solução Financeira
- Neowintech - Il Marketplace per la tua prossima soluzione finanziaria
- PIONEERING DECENTRALISED SECURE MESSAGING PLATFORM MANYONE ANNOUNCES STRATEGIC RELATIONSHIP WITH UNIVERSITY COLLEGE LONDON CENTRE BLOCKCHAIN TECHNOLOGY
- Digi Communications NV announces the release of the 2020 Preliminary Financial Results
- Fraunhofer IGD develops automated robotic arm to scan cultural objects in 3D, now cooperating with Phase One
- Adapt Fast or Disappear – Choosing the Right Supplier
- Digi Communications NV announces Investors Call for the 2020 Preliminary Financial Results
- A URSAPHARM Arzneimittel e a CEBINA anunciam uma parceria com vista a reaproveitar o anti-histamínico azelastina para combater a COVID-19
- URSAPHARM Arzneimittel et CEBINA annoncent un partenariat pour reconvertir l'antihistaminique azélastine afin de lutter contre la COVID-19
- URSAPHARM Arzneimittel y CEBINA anuncian una colaboración para readaptar el antihistamínico azelastine para combatir la COVID-19
- URSAPHARM Arzneimittel and CEBINA announce partnership to repurpose the antihistamine azelastine to combat COVID-19
- ANIL UZUN Will Launch Bass Guitar Lessons Series on Youtube
- Henrik Stampe Appointed CEO for Mono Solutions
- Anna Mossberg leder Nordens största privata AI-lab i Sverige: "Utan AI riskerar svenska företag att förlora sin konkurrensfördel."
- What COVID-19 has taught us about manufacturing & the importance of a digital online marketplace
- Digi Communications N.V. announces: the Supreme Court of Hungary dismissed the Company’s appeal related to the 5G Tender procedure
- Customer Data Platform Industry to Reach $1.5 Billion in 2021: CDP Institute Report
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GreenMantra Technologies Announces Exclusive Distribution Relationship with HARKE GROUP