Effective date: 15 December 2025
EuropaWire (“we”, “us”, “our”) takes privacy seriously. This Privacy Policy explains how we collect, use, disclose and protect personal data when you use EuropaWire’s websites and services, including press release distribution and related offerings (the “Service”).
1) Who we are (Controller)
For the purposes of the General Data Protection Regulation (EU) 2016/679 (“GDPR”), EuropaWire Ltd. is the data controller for the processing described in this Policy, unless stated otherwise.
Contact: info@europawire.eu
If we appoint a Data Protection Officer (DPO) or an EU representative (where applicable), we will publish the relevant contact details on this page.
2) Scope
This Policy applies to personal data processed through EuropaWire’s websites and services, including:
- visits to our websites (e.g., browsing pages, reading press releases);
- submitting press releases for publication and distribution;
- contacting us (e.g., support or editorial enquiries);
- interacting with embedded third-party features (where enabled).
3) Key concept: press releases are public by design
EuropaWire is a newswire and press release distribution platform. If you submit a press release for publication/distribution, the content you submit (including any personal data included in the press release itself, such as names, job titles, phone numbers, email addresses, photos and other identifiers) may be published publicly on our websites and may be indexed and accessed worldwide via search engines, news aggregators, social platforms, RSS readers and similar services.
Please do not include personal data in a press release unless you have a lawful basis to publish it and you understand it may become public and widely accessible.
4) Personal data we collect
A) Data you provide to us
- Press release submissions: press release text, media assets (images/logos/videos/links), contact details included within the release, and any submission instructions.
- Enquiries: information you provide when you contact us (e.g., name, email, message content, attachments).
- Transactional data (limited): we may receive payment confirmation details from payment providers (e.g., transaction ID, status, amount). We do not store full payment card details.
B) Data we collect automatically
- Usage and device data: IP address, browser type, pages viewed, referring URL, approximate location derived from IP, timestamps, and similar log data.
- Cookies and similar technologies: depending on your choices, we may use cookies/SDKs for essential site functionality, analytics, and embedded third-party features (see Section 9).
5) Purposes and legal bases
We process personal data only where we have a legal basis under the GDPR. Depending on context, we may process your personal data for:
- Providing the Service (e.g., receiving, editing, publishing and distributing press releases; responding to enquiries) – performance of a contract or pre-contractual steps.
- Operating and securing our websites (e.g., preventing abuse, troubleshooting, maintaining availability) – legitimate interests.
- Analytics and service improvement (where enabled) – consent (for non-essential cookies/technologies) and/or legitimate interests where strictly necessary and permitted.
- Legal compliance (e.g., responding to lawful requests, enforcing terms, handling disputes) – legal obligation and/or legitimate interests.
- Publication of press release content – typically performance of a contract (publishing/distribution as a core service) and/or legitimate interests. Where required by law, we rely on consent for specific processing activities.
6) Who we share data with
We do not sell personal data. We may disclose personal data to:
- The public, where you submit content for public publication (press releases are intended to be publicly accessible).
- Service providers (processors) who help us operate the Service (e.g., hosting, security, email delivery, analytics, payment processing). They process data under our instructions and subject to contractual safeguards.
- Professional advisers (e.g., legal, audit) where necessary.
- Authorities where we are legally required to do so.
7) International transfers
EuropaWire operates on a pan-European basis and may use service providers located outside the European Economic Area (EEA). Where personal data is transferred outside the EEA, we use appropriate safeguards as required by the GDPR, such as:
- an adequacy decision where applicable (e.g., the EU–US Data Privacy Framework for participating US organisations), and/or
- Standard Contractual Clauses (SCCs) and supplementary measures where required.
8) Data retention
We retain personal data only for as long as necessary for the purposes described in this Policy, including:
- Published press releases: may be retained for archival and public record purposes, unless removed following an editorial/legal assessment or a valid request under applicable law.
- Enquiries and support communications: typically retained for a reasonable period to manage the relationship and for record-keeping.
- Logs and security records: retained for limited periods appropriate for security and troubleshooting.
Retention periods may vary depending on legal obligations, dispute handling, and operational needs.
9) Cookies and similar technologies
We use cookies and similar technologies for:
- Strictly necessary functionality (e.g., security, load balancing, basic site features);
- Preferences (where enabled);
- Analytics (where enabled);
- Embedded third-party features (e.g., social media widgets) (where enabled).
Where required by applicable EU law, non-essential cookies/technologies are used only after you provide consent via our cookie controls. You can withdraw consent at any time by updating your cookie preferences (where available) or through your browser/device settings. Disabling certain cookies may affect site functionality.
Third-party providers may set their own cookies when their services are embedded. Their processing is governed by their own privacy policies.
10) Your rights (EEA/UK/Switzerland where applicable)
Subject to applicable law, you may have the right to:
- request access to your personal data;
- request rectification of inaccurate or incomplete data;
- request erasure (including the “right to be forgotten”) in certain circumstances;
- request restriction of processing in certain circumstances;
- object to processing based on legitimate interests;
- data portability where applicable;
- withdraw consent at any time (where processing is based on consent).
To exercise your rights, contact us at info@europawire.eu. We may request information to verify your identity.
You also have the right to lodge a complaint with your local data protection authority in the EEA (or with the competent supervisory authority where applicable).
11) Security
We implement appropriate technical and organisational measures designed to protect personal data against accidental or unlawful destruction, loss, alteration, unauthorised disclosure or access. However, no online service can be guaranteed to be 100% secure.
12) Third-party links
Our websites may contain links to third-party websites. We are not responsible for the privacy practices or content of third-party sites. Please review their privacy policies before providing personal data.
13) Children
The Service is not directed to children and is intended for professional and organisational communications. Please do not submit personal data of minors in press releases unless you have a lawful basis and appropriate safeguards.
14) Changes to this Policy
We may update this Privacy Policy from time to time. The current version will always be posted on this page and will indicate its effective date. Continued use of the Service after an update means you have read the updated Policy.
15) Contact
If you have questions about this Policy or how we handle personal data, contact us at:
Last revised on December 2025, Previous revision on July 2015 and October, 2012
