FAQ on Erasmus and its budget

20-10-2012 — /europawire.eu/ — The Erasmus programme enables students in higher education to spend between 3 and 12 months in another European country – either for studies or for a placement in a company or other organisation. Any student enrolled in a participating higher education institution in one of the 33 Erasmus countries can benefit (EU Member States, Croatia, Iceland, Liechtenstein, Norway, Switzerland and Turkey). Erasmus is a part of the EU’s Lifelong Learning programme and accounts for more than 40% of its budget. The Lifelong Learning programme also covers the Leonardo da Vinci programme (vocational education and training, at least 25% of the budget), the Comenius programme (school education, at least 13% of the budget) and the Grundtvig programme (adult education, at least 4% of the budget).

What is the origin of the current funding problem for Erasmus?

The European Commission’s proposal for the overall EU budget for 2012 amounted to €132.7 billion. However, the final budget, agreed by Member States and the European Parliament, was €129.1 billion. The 2012 budget also had to cover some €5 billion in unpaid bills held over from the previous 2011 EU budget, which was also underfunded. The Commission, the Council and Parliament agreed to take stock of budget implementation in the course of 2012 to see if additional funding would be necessary. The three institutions have been in regular contact regarding funding shortfalls affecting numerous programmes, however they have not reached an agreement. Janusz Lewandowski, the Commissioner for financial programming and the budget, is expected to propose an ‘amending’ budget later this month to bridge the deficits.

Will Erasmus run out of money before the end of 2012?

No. The European Commission has transferred 70% of Erasmus funding for the 2012-2013 academic year to national agencies in the participating countries, which distribute the money to universities and students. So during the current semester, up to the end of the year, there should be no problem in paying Erasmus grants to students who are going abroad for a study period or job placement.

Have students who went abroad between January and September 2012 received their grants?

Yes, if they have completed their exchange and submitted reports to their university, showing they completed their study period or placement. In this case, they will have received 100% of their grants. These grants are not affected by the current budget squeeze since national agencies, and as a consequence universities and vocational institutes, already received the necessary funding for the 2011-2012 academic year.

Will Erasmus students who go abroad between October 2012 and February 2013 receive a lower grant than they expected?

Students who go abroad in the first semester of the 2012-2013 academic year should not have a problem. However, if the shortfall in the 2012 EU budget is not resolved, funds from the 2013 budget will need to be used to cover the gap. Faced with the prospect of a continuing shortage of funds, universities and colleges are likely either to reduce the number of places they make available for the second semester of the 2012-2013 year, or to reduce the level of grants – which is likely to mean that students from more disadvantaged backgrounds will not able to take part in the scheme.

If the full funding is made available, the Commission envisages that around 270 000 students will benefit from the Erasmus programme in 2012-2013.

How much has the Commission paid to national agencies so far? What is the shortfall?

The Commission has already transferred around 99% of the 2012 budget for the Lifelong Learning Programme (LLP), which covers Erasmus, Leonardo Da Vinci, Comenius and Grundtvig. In total, it has transferred €980 million to national agencies in the participating countries and to theEducation, Audiovisual and Culture Executive Agency (EACEA) which runs part of the LLP. Around 45% of this sum is earmarked for Erasmus grants.

But this money does not match the grant commitments previously made for Erasmus and its sister programmes. The Commission was therefore recently forced to request an additional €180 million from the EU budget to meet its commitments under the LLP up to the end of 2012. The shortfall in the case of Erasmus this year amounts to around half of this sum i.e. €90 million.

The deficit in the 2012 budget means that the Commission has not been able to reimburse payment claims from national agencies for LLP grants totalling over €118 million.

The claims have been filed by the following national agencies: Austria €6.3 million, Belgium (French-speaking community) €3 million, Belgium (Dutch-speaking community) €4.7 million, Czech Republic €7.2 million, Estonia €2.8 million, Germany (Leonardo programme) €14.5 million, Germany (Erasmus) €11.3 million, Germany (Comenius and Grundtvig) €5.9 million, Ireland (Erasmus) €1.3 million, Ireland (Leonardo, Comenius and Grundtvig) €0.9 million, Lithuania €4.3 million, Poland €29.5 million, Slovakia €5 million, Slovenia €2.7 million and UK (Erasmus and Comenius) €19 million.

The Commission also expects to receive further payment requests totalling around €100 million before the end of the year from Belgium (German-speaking community), Denmark, France, Greece, Hungary, Italy, Latvia, Malta, Netherlands, Norway, Romania, Spain and Sweden. It will not be able to meet these payment demands either unless the EU budget receives an injection of funds, or only in 2013 when the new budget is available.

Non-EU countries participating in Erasmus and its sister programmes pay to be part of the scheme.

What is the Commission doing to solve the problem?

The deficits concern practically all headings of the EU budget. The Commission is doing what it can to manage the situation, including proposing the transfer of any funds which will not be used elsewhere. This so-called ‘Global Transfer proposal’ is currently being prepared by the Commission.

This year, however, the sources which can be transferred amount to less than €500 million in total for all areas, which is not enough. That is why the Commission has to ask the budgetary authority (European Parliament and Member States) to urgently increase their payments into the 2012 budget.

What will happen if Member States fail to make up the deficit?

The implementation of the Lifelong Learning Programme will be put at risk if Member States and the European Parliament do not agree on additional payments into the budget. It is expected that the first areas to be hit will be cooperation projects involving schools, adults and vocational training, while it will not be possible to pay Erasmus students and Leonardo Da Vinci apprentices the level of grants they expected. If the shortage of funding continues it could in some cases also affect the salaries of staff in the national agencies

The situation will initially improve in 2013 when funding from the new yearly budget is available. The Commission has proposed €1.14 billion in payments to support the Lifelong Learning Programme next year, of which roughly €490 million would be spent on Erasmus grants for students and staff on exchanges. But, if the Member States fail to make up the shortfall from 2012 (at least €180 million), the 2013 budget will be partially used to cover this negative balance and it is likely that it will have been totally used by mid-2013 – so even bigger problems are to be expected after that.

What part of EU budget goes to the Lifelong Learning programme?

The total EU budget 2007-2013 was €975 billion in current prices. The Lifelong Learning programme is €7 billion which represents 0.71%. The current shortfall for the LLP is about €180 million.

The total proposed EU budget 2014-2020 is in current prices €1.156 trillion. The budget proposed for the future Erasmus for All programme is €19 billion, which represents 1.64% of this total.

How much does the EU spend on the Erasmus programme and how is it distributed?

In the current budgetary period (2007-13) the EU has allocated €3.1 billion for the Erasmus programme. In 2012 the allocation is €480 million and the estimate for 2013 is €490 million (see table below). This represents around 0.35% of the EU budget. During the 2012-2013 academic year, the number of Erasmus students since the launch of the scheme 25 years ago will reach 3 million.

The EU provides annual grants to national agencies in the 33 participating countries. National agencies are responsible for organising calls for proposals and for signing grant agreements with universities, schools, colleges and other educational institutions in their country. Students apply for an Erasmus grants through their home university which is responsible for paying them the agreed grant.

The overall Erasmus budget for student and staff mobility is allocated to different countries on the basis of the following factors:

• Population: number of students, graduates and teachers in higher education (level 5-6 of the International standard classification of education, ISCED). Data is provided by Eurostat.
• Cost of living and distance between capital cities: used as corrective factors, applied to the population factor.
• Past performance indicator: calculated on the basis of the number of outbound staff and students in the past (using the latest available data).

Nearly 90% of the Erasmus budget is invested in student and staff mobility. Erasmus also supports cooperation projects and networks which account for around 4% of the budget. These are managed centrally by the Education, Audiovisual and Culture Executive Agency (EACEA) in Brussels.The remaining 6% of the Erasmus budget covers the operating costs of the agencies (average of 4.4%) and other actions including studies, conferences, university-business cooperation, Bologna secretariat, as well as preparatory work for the new university multidimensional ranking system.

The table below shows the total Erasmus funds spent by year since 1988.

Erasmus decentralised funds allocated to National Agencies

(*) estimation

How is the monthly EU grant determined?

Erasmus grants are designed to cover part of the additional costs of living abroad and travel. Erasmus students do not pay tuition fees at their host institution abroad.

In each country, the national agencies allocate the funds at their disposal to higher education institutions. A national agency can decide to give higher grants to fewer students (as is the case, for example, in Bulgaria, Cyprus and Turkey) or to give lower grants to more students (as for example in France and Italy), but has to respect a ceiling for grants set by the European Commission for every country of destination (see Lifelong Learning Programme Guide).

The national agency allocates funds to applying institutions based on factors such as amounts requested or past performance. The institution can then decide on the exact monthly grant it pays to students (and the weekly or daily rate to staff) within a range set by the national agency; this range differs from country to country.

The monthly grant depends on the destination country and the type of mobility. For instance, there has been a tendency to give higher grants for job placements than for studies abroad. The national agencies can increase the monthly grant for socio-economically disadvantaged students.

Various sources of other co-financing from national, regional and local sources can complement the Erasmus grant given by the European Union.

In 2010-11, the average monthly EU grant for student mobility ranged from
€133 for Spanish students to €653 for students from Cyprus. Across all countries, the average monthly grant was €250.

How can students and staff apply for Erasmus grants?

The Erasmus programme is open to all students studying at higher education institutions holding an Erasmus University Charter in 33 participating countries (27 EU Member States, Iceland, Liechtenstein, Norway, Turkey, Croatia and Switzerland). Most of Europe’s higher education institutions – more than 4 000 – have signed up to the Erasmus University Charter.

The first step in applying for an Erasmus study period or job placement grant is to contact the international relations office at the home institution and to fill in a learning agreement for Erasmus studies or a training agreement for Erasmus placements before the mobility period. This agreements, which set out the programme to be followed by the student during her/his study period or placement, need to be approved and signed by the home institution, the host institution or company abroad, as well as the student. This both simplifies and ensures full academic recognition from the home institution for work satisfactorily completed during the Erasmus period.

Erasmus studies: Those who want to carry out part of their studies abroad must be in at least their second year at a higher education institution.

Erasmus job placements: students can take up an Erasmus placement from the first year of higher education studies.

Periods abroad – both for studies and for placements – can last from 3 to 12 months each, or a combined total of 24 months. For students in short-cycle higher vocational education the minimum duration for placements is two months.

Erasmus for staff: Teaching staff are required to submit a teaching programme to their home institution or enterprise agreed by the host institution. Staff wishing to apply for an Erasmus training grant must similarly have their training programme agreed by their home institution and the host institution or enterprise.

Erasmus champions

In 2010-2011, Spain sent out most students for both studies and placements (36 183), followed by France (31 747) and Germany (30 274).

Spain was also the most popular destination country with 37 432 incoming students, followed by France (27 722) and then Germany (24 733). The United Kingdom hosted twice as many students (24 474) as it sent abroad (12 833). A majority of countries sent out more students than they hosted. The best balance between incoming and out-bound students was recorded in Slovenia, followed by Spain and the Netherlands.

3 040 higher education institutions sent students on mobility exchanges, an increase of 6.6% on the previous year.

7.2% increase for Erasmus studies

During the academic year 2010-11 out of 231 408 Erasmus students, 190 495 went abroad for studies, an increase of 7.2% on 2009-10. The numbers going abroad for studies decreased in 3 countries (Luxembourg, Hungary and Poland) while 16 witnessed an above average increase. In relative terms the highest increase on 2009-10 figures was in Croatia (96.6%), followed by Liechtenstein (84.2%) and Cyprus (25.1%).

On average, students went abroad to study for just over 6.4 months and the average grant was €232 (against €236 in the previous year).

Social sciences, business studies and law were the most popular subject areas for Erasmus students (34.7%), followed by humanities and arts (31.5%) and engineering, manufacturing and construction (12.6%).

15% increase in Erasmus job placements

Since 2007, Erasmus has offered students the opportunity to go abroad to gain work experience in companies or other organisations. In 2010-11 one-in-six Erasmus students – 40 913 out of 231 408 – chose this option, an increase of over 15% on the previous year. The average duration of a placement was 4.3 months and students received on average a monthly EU grant of €366 (down from €386 in 2009-10).

As in recent years, France was the country sending the most students on Erasmus placements (5 958, with a 14.6% share), followed by Germany (5 096, 12.4% share) and Spain (4 756, 11.6%). The United Kingdom was the most popular destination for Erasmus placements, hosting 6 970 students (17% share), followed by Spain (6 852, 16.7% share) and Germany (5 614, that is 13.7%).

To support work placements abroad, a higher education institution can create a consortium for placements. These consortia comprise higher education institutions (HEIs) and other organisations, such as companies or associations. In 2010-11, some 74 placement consortia were funded in 13 countries. Placement consortia found opportunities for more than 14% of placement students.

The largest group of students on Erasmus placements came from a social sciences, business and law background (26.6%), overtaking humanities and arts (17.1%) which had the biggest share the previous academic year, and followed by agriculture and veterinary students (15.4%), whose number was eight times that of the previous year.

How many higher education (bachelor and master) students are there in the Erasmus participating countries? How many of them spent part or all of their studies abroad in 2010-11?

Out of a total student population of more than 22.5 million in the then 32 participating countries, around 1% of them received Erasmus student mobility grants in 2010-11.¹

Assuming that the average study duration in higher education institutions is 4-5 years (bachelor and master), it can be estimated that around 4.5%of all European students receive Erasmus grants at some stage during their higher education studies. Of those, 67% are at bachelor level, 28% at master level, 1% doctoral level, and 4% in short-cycle studies. Around 10% of students in total have spent or are spending part or all of their studies abroad with the support of Erasmus or other public and private means.

At their meeting in Bucharest (Romania) on 26-27 April 2012 (IP/12/394), Higher Education Ministers adopted the Bologna Mobility Strategy which states that, by 2020, 20% of European higher education graduates will have spent part of their studies abroad, in line with the European benchmark for higher education mobility adopted in November 2011.

For more information

Erasmus hits new record with 8.5% increase in student exchanges (IP/12/454)

More about the Erasmus programme and the Lifelong learning programme

Erasmus facts and figures [brochure]

Erasmus statistics